Apr 9, 2018 - Build, run, and report events via COSSY, an online tournament software, along with KTS, the Konami Tournament Software downloaded for that.
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&. &. Hey guys so my local card shop in town had their last Yugioh tournament yesterday because they will be closing down. Well my mom owns a big building for her company and she offered to let me use it to host Yugioh tournaments on the weekends. This would be great because there is a huge demand for it in my town the last local had around 40-50 people. On its closing tournament night I went around asking who would be interested in keeping my towns Yugioh going at my building and I got a list of 19 people and a few people on the list saying they would bring others. So I think I have the people for it but now I need help running it.
I have never hosted a tournament of any sort and I don’t really know how to handle it. My biggest concern is how to run prizes to keep people happy while also maintain some profit. I will charge 6 a person because that’s what everyone is used to from the card shop Also how I would handle the rulings is something I’m a bit worried about because I’m not extremely informed on that stuff and I know if there is a dispute and it doesn’t gent handled fast the who thing would lose its officalness if that’s a word lol.
I’d really like to keep yugioh going in my town so any advice would be greatly appreciated. Some tips off the top of my head:. Like said, if you're having an issue with rulings you need a judge, so either get a Konami certified judge to help or become one yourself.
You have to run the tournaments like a small business. This can't be treated as some sort of charity or else the tournaments can't continue to run.
An initial investment will be required so that you can have prizes (so at least a box each of 2-3 of the newest sets), then you need to calculate how much of a profit you're going to make in a tournament (and calculate any potential losses from higher places) and be sure to replace your stock every week. Start small on prizes.
Obviously you can't lose out on the investments you made, so don't do half-box tournaments to start with. Be mild at first on prizes. To start, maybe 3-4 packs for first place, 2-3 for second, 1-2 for third, and 1 for everyone else?
Depends on the size of the tournament, so you'll need to do the math to figure that out. As you make more profit, you can eventually start giving out bigger prizes. Don't use the tournament money for anything other than the tournament. This should be a really simple concept to understand, but you're going to need that money to continue running the tournaments. I would get a checking account that you specifically use for the card game. Don't be afraid to ask for help!
If there's someone that's trustworthy that you can ask to help out, it wouldn't hurt to at least ask. Whether you need help on the initial investment or you just need someone to help you organize things, having more bodies helps.
Just make sure that they're trustworthy, and that you don't agree to any stupid stuff. Hey, hopefully I can help. I had experience running a large-ish tournament from scratch. Judging Lots of people here said it.
Honestly, if it's just a locals it depends on your community. If you have a ton of rule sharks you'll want a dedicated judge which will either be a volunteer or yourself. Get someone experienced and respected in the community. You can sign up to be a judge as the test is pretty easy but honestly being an official judge is not a good indication of being a good judge. Set-up Seting up is HUGE in these kinds of tournaments. You'll need lots of volunteers and capital to run this kind of tournament. Your mom can give you access to a building but you'll need a ton of tables and chairs.
At wal-mart go for around $40 and chairs go for around $40 for a set of 4. Tables can either comfortably sit 4 or un-comfortable sit 6. If you don't have access to this kind of equipment it is VERY costly to start-up. You'll also need access to a computer for KTS and tables for the Tournament Organizer. If you have 40-50 players, you'll need access to a printer so you can print the match-ups along with table numbers. Yelling out 20-25 match-ups in a room full of players who will mostly not quiet down is near impossible.
Clean-up On top of needing general facilities like washrooms in the area, food, and garbage cans, you'll need to clean-up. Another HUGE time investment. Assuming this area won't be yours permanently, you'll HAVE to fold all the tables and chairs and stack / store them somewhere. Garbage needs to be removed. The area HAS to remain spotless if you want to be welcomed back. Your mom may love you, but that doesn't mean she's going to pick up after 50 other yugioh player's shit. During the Tournament You'll want some volunteers to handle 40-50 players especially since people don't report right away (this will quickly annoy you more and more) making it difficult to keep everything under time.
Match-ups needs to be reported and people need to be found who forgot to report. I'd say for every 20 players you'll need 1 person to help.
Prizing Prizing is pretty easy. Ask around the community (make a facebook group and invite everyone then post a poll) on how you want prizing to do. Generally, in less competitive communities they prefer the entrance pack method where everyone gets 1 pack for entry and winners get a lot less.
In competitive communities they prefer the top loaded method where a small amount of winners get a ton of prizes. 50 Players with a $5 entry (standard) is $250. You can do big tournaments bi-weekly or monthly with a $10 entry ($500) or $25 ($1,250) entry with scaled prizes. A very popular method is to do a $20 tournament and buy a Giant Hand for the winner. Very popular in competitive areas. Try to do more unique things other than packs because it gets boring very quickly. Try to give as much of the prizing back to the players as possible, but.
Minimum Cost You'll need a minimum cost. You need to figure out how many tournaments, how many players you'll need, and how frequently you need to run them to make back the amount you need to dump into the tournament in equipment, etc. You'll need some 'pay' for your volunteers in the form of packs, etc. You'll also need to try to put a small amount of money aside for future tournaments. Support Group This isn't something you can do yourself. You NEED a very strong support group of players to help you. I'll tell you that managing 30 players itself is a headache.
People need to be understanding and helpful for this to stay alive. You'll get VERY tired of cleaning up after everyone in a very short period of time if no one does their part.
Remember, you're probably not going to get paid much for this so make it as easy on yourself as possible. There are many people here who talk very serious about this, and that is fine. If you want to be serious, the first rule is that you will never be profitable on the first few tries. This is true in a regular business, as well as in this kind of tournament. But as a tournament organizer myself I will say that you should not take it too seriously at first. Try to get some friends that help 'organize', but will mostly share in the costs. Don't try to make it too official.
Especially the first few tournaments you should focus on making it a fun and energetic experience. A misruling should not take away from the overall experience.
You will notice soon enough that the people who come to your tournament also just want to enjoy their saterday/sunday. Making too strict/official will only hinder this.
Don't be the guy that goes completely mad because a certain game needs/wants some extra time in a later round. Overall I would say that at least in the beginning you should focus on making it fun, easy to enter for everybody, and create a community spirit.
Hope this helps. I was a consistent semi-pro player for years. Then adult stuff happened and I wasn't able to stay up to date. I hate Swiss in any TCG. It makes you lose because you tied with a guy who lost to a guy who had a theoretically worse record, not because you lost. And it makes tournaments go 14 hours, when they should last 5 max.
It also enables bullshit like agreed draws, which further f. up rankings. When two sh.theads who would be place 10 and 11 can agree to tie and kick the 9th player out because of it, that is a FAILED SYSTEM.